The Honolulu Museum of Art is an equal opportunity employer committed to recruiting and retaining a diverse, qualified workforce. The Museum strives to maintain a staff that works together to maintain its mission:
The museum is dedicated to the collection, preservation, interpretation, and teaching of the visual arts, and the presentation of exhibitions, films and videos, performing arts, and public programs specifically relevant to Hawai'i's ethnically diverse community.
Museum career opportunities include positions in administration, curatorial, development, education, finance, museum services, operations, security, and other professional areas. Available positions may require a variety of levels of training, education, and experience.
The Honolulu Museum of Art only considers applications for positions that are currently available. Résumés received that do not specify an open position will not be considered, and unsolicited materials will be discarded. All materials submitted become the property of the Museum and will not be returned.
Thank you for your interest in employment with the Honolulu Museum of Art.
ARTafterDARK Coordinator
The Honolulu Museum of Art is looking for an energetic, organized, and collaborative individual to coordinate the highly-successful ARTafterDARK monthly event.
The ARTafterDARK Coordinator serves as the liaison between the ARTafterDARK (AAD) volunteers and the Honolulu Museum of Art. Manages and assists with other development events.
Essential Functions and Responsibilities
- Coordinates all internal logistics for AAD events.
- Manages members’ openings as assigned.
- Assists with other events, including Kama’aina Christmas, ConTempo, August Moon and others as assigned
- Coordinates food vendors and entertainment hired for each AAD event.
- Serves as museum contact for AAD committee; fields questions from public.
- Coordinates with the Operations Department on AAD event set up.
- Coordinates with the Development Department on sponsor product placement.
- Keeps Development Department informed on AAD events, especially VIC and Communications.
- Acts as treasurer to maintain and monitor the AAD budget.
- Writes purchase orders and transfer of funds for AAD related costs.
- Works with the AAD volunteers to schedule meetings and draft agendas as needed. Leads 4 Advisory Board meetings with the volunteers.
- Contacts potential sponsors.
- Works with the Development Department in drafting acknowledgement letters to sponsors.
- Tracks attendance and revenue for AAD events.
- Tracks membership purchased at AAD events.
- Updates AAD mailing lists.
- Writes or oversees AAD submission to Members’ Magazine.
- Coordinates and maintains the AAD publicity calendar (website updates, printing and advertising deadlines, Members’ Magazine articles, scrapbook, etc.)
- Works with AAD committee to coordinate and solicit volunteers.
- Maintains AAD files and records.
- Seeks to identify new volunteer opportunities within the AAD program.
- Chairs the Events staff meetings.
- Other duties as assigned.
Requirements:
- College degree with 2 - 4 years in a related position with similar responsibilities or equivalent combination of experience and knowledge. Prefer 2 years experience in event planning.
- Highly organized, with foresight and careful attention to detail.
- Proactive and creative problem solver and decision maker. Able to mediate between diverse groups of people. Able to embrace new ideas while keeping an eye on museum policies and budget.
- Excellent interpersonal, written and verbal skills. Ability to be inclusive and make volunteers and visitors feel that they are important and welcome at the museum.
- Performs and completes all duties and responsibilities in a courteous and timely manner.
- Respectful of the needs of the museum, the different departments, volunteer groups, members, visitors, community groups and other constituencies.
- Able to work evenings, weekends and holidays as needed. Must be able to attend the ARTafterDARK events and other major special events.
- Able to work with time pressures and demands of diverse groups of people.
- Working knowledge of Microsoft Office and Raiser’s Edge fundraising software. Ability to do data entry, run reports and present data as requested.
- Working knowledge of graphic arts useful.
Working Conditions and Physical Effort:
- Works in a normal office environment as well as moving around the entire museum when checking volunteers and events. Ability to walk on uneven surfaces, climb stairs, stoop, reach with hands and arms, sit at a computer for extended lengths of time, use fingers to manipulate a computer keyboard. Must be able to hear normal conversation in person and on the telephone. Vision requirements are the ability to see near and far, recognize people and see a computer terminal. Ability to push, pull, lift and carry up to 20 pounds. Ability to work some evening and weekend hours.
This is a full-time, 40 hour/week, M-F, non-exempt position. Some evenings and weekend hours required.
Please submit a cover letter, resume and salary requirements to hr@honolulumuseum.org
Donor Database Manager
The Donor Database Manager is responsible for maintaining the integrity of Raiser’s Edge fundraising/membership database; training others in correct data entry procedures, and managing two Development Associates. Prepares weekly fundraising reports and reconciles gifts with Finance Department weekly.
Essential Job Duties and Responsibilities:
- Primarily responsible for the integrity of the Raiser’s Edge fundraising/membership database; acts as liaison to the Raiser’s Edge customer support center.
- Coordinates the standardization of data entry into the Raiser’s Edge database and trains others in the correct data entry procedures. Runs reports, trains others to run reports and make use of the additional features of Raiser’s Edge.
- Manages Development Associates who are responsible for gift entry, coding gifts, and reconciling deposits. Responsible for keeping entry, coding, and financial deposits accurate and timely.
- Works with Finance Department to ensure coding and entry is accurate and timely.
- Runs donor, member and gift reports as required to help the museum track progress towards fundraising goals.
- Pulls mailing lists for all donor and member-related mailings, e-blasts, and special events.
- Manages donor/prospect research screening.
- Assists Director of Development in compiling donor lists; researches information for the yearly audit as requested by Finance Department and auditors.
- Continuously seeks performance and process improvement and supports department goals.
- Interacts with diverse members of the public, and all museum staff in a pleasant and professional manner.
- Seeks to solve problems and answer questions proactively.
- Other duties as assigned.
Knowledge and Skill Requirements:
- Bachelor’s degree and 3 years minimum office experience or equivalent combination of education and experience.
- Proficiency in Raiser’s Edge desired, or comparable knowledge of constituent management database.
- Strong critical thinking and analytical skills.
- Must be detail oriented and have excellent organizational and analytical skills.
- Must be a team player and willing to share own expertise for the good of the museum.
- Proficiency in Microsoft Word, Excel.
- Visibility requires maintaining a professional appearance and providing a positive image to the public.
Working Conditions and Physical Effort
- Working conditions are normal for an office environment.
- Must be able to hear normal conversation in person and by telephone.
- Ability to see computer screen.
- Ability to sit for extended periods of time; ability to use hands and fingers for daily data entry on computer keyboard
- Ability to push, pull, lift and carry up to 10 pounds.
- Coordinates the standardization of data entry into the Raiser’s Edge database
- Manages Development Associates who are responsible for gift entry, coding gifts, and reconciling deposits.
- Responsible for keeping entry, coding, and financial deposits accurately and on time.
- Runs donor, member and gift reports as required to help the museum track progress towards fundraising goals.
- Pulls mailing lists for all donor and member-related mailings, e-blasts, and special events
- Assists Director of Development in compiling donor lists; researches information for the yearly audit as requested by Finance Department and auditors
This is a full-time, 40 hr/week, M-F, non-exempt position
If interested, submit a cover letter and resume to: hr@honolulumuseum.org
Security Officer, Part-time
As a security department team member under the supervision of the Chief of Security, this position will assist in ensuring the safety and security of the museum and visitors. Duties include monitoring the galleries, walkways, buildings, grounds, and entry/exit points. Guards are expected to respond courteously to staff and visitors while remaining alert and vigilant. Performs other duties as assigned by the Chief of Security or supervisors.
Requirements:
- High School diploma or GED
- CPR-AED, First Aid, currently certified preferred.
- Ability to work a variety of shifts including evenings and weekends
- Excellent interpersonal skills, verbal and written communication, customer service, and public relations. Ability to interact with diverse museum staff and visitors in a courteous and helpful manner
- Able to work as a team member and to understand and follow operational policies and procedures.
- Able to react calmly and effectively to emergency situations, and to interact well with law enforcement, Fire and EMS personnel.
- Must be able to stand/walk for extended periods of time.
Working Conditions and Physical Effort:
- The work environment includes both inside air conditioned galleries and out of doors in open courtyards and walkways, uneven surfaces, and stairs.. Ability to push, pull, lift and carry up to 50 pounds; bend, stoop, kneel, crouch, climb, run, turn head and neck. Vision and hearing requirements: able to see up close and at a distance, and to hear full range of normal sounds in person and through a hand-held radio.
If interested, please apply in person at the main entrance of the museum between 10am and 3:30pm, Monday through Friday, and ask for the Chief of Security.
Honolulu Museum of Art
900 S. Beretania St.
Honolulu, HI 96814
